BenchMoxie gives any team a structured way to manage shared equipment — from precision instruments and test gear to musical instruments, PA systems, and production kit. Reservations, reminders, and a full audit trail, without spreadsheets or chasing people.
From precision instruments to electric guitars — if your team lends out valuable equipment, BenchMoxie gives you the structure to manage it.
BenchMoxie is purpose-built for any team managing a shared pool of equipment — whether that's test instruments, musical instruments, PA gear, cameras, or power tools. Every feature earns its place.
The home screen shows the state of your entire inventory at a glance — total items, available, on loan, overdue, reserved. One look tells your team exactly where everything stands, right now.
A structured reserve → hand-out → return workflow replaces email threads and sign-out sheets. Every loan is logged, every borrower is accountable, every return is timestamped.
A visual calendar shows all active loans and reservations across your organisation at once. Spot availability, plan around events, and share a subscription link — no login required for read-only access.
If your equipment requires periodic certification, BenchMoxie tracks intervals automatically. Configurable advance warnings surface expiring calibrations before they become audit findings or measurement errors.
Serial numbers, asset tags, photos, manuals, calibration certificates, insurance documents, and decommissioning records — all attached to the item, all searchable, all in one place.
New users receive a one-time email link to set their own password. Admins create accounts without ever handling credentials. When SSO is configured, password onboarding is skipped entirely.
Configure exactly who gets notified for each event — the borrower before a loan is due, the manager when a return is overdue, reception when a reservation comes in. No more chasing people by phone.
Bulk-import your existing catalogue from any spreadsheet. Export loan histories, update records in bulk via CSV — no manual entry per item, no migration project to manage.
Users, Receptionists, Administrators — each with precisely the permissions they need. SSO groups map to roles automatically, so onboarding an entire team takes minutes instead of days.
BenchMoxie is designed around the real workflow of teams with shared equipment — from reservation to return. No training required, no process to re-invent.
Anyone browses the catalogue, sees what's available on their dates — including on the shared calendar — and submits a reservation directly from their browser. No admin approval needed for standard requests.
Pending reservations appear in a queue. The receptionist confirms the hand-out, and the loan is created instantly — status updates across the dashboard, calendar, and item record in real time.
Configurable email notifications alert borrowers before their loan is due, flag the manager when a return is overdue, and remind the team about upcoming reservations — all without anyone lifting a finger.
Every hand-out, every return, every calibration status, every document upload — all timestamped and exportable. Whether you're preparing for an ISO audit or tracking a missing piece of kit, the answer is always one search away.
One settings screen in BenchMoxie. No IT ticket. No script to run. Your admin picks the provider, pastes in the metadata, and from that moment on everyone signs in with their existing corporate credentials — whether it's a conservatory directory or a corporate Azure tenant.
Every BenchMoxie plan includes the full feature set — live asset dashboard, loan workflows, team calendar, reservations, notifications, document storage, and CSV import. No upsells, no feature tiers.
Billed annually · no minimum seat count Billed monthly · no minimum seat count
10 seats included · extra seats at €20/seat/yr 10 seats included · extra seats at €2/seat/mo
50 seats included · extra seats at €15/seat/yr 50 seats included · extra seats at €1.50/seat/mo
Hosted on Hetzner — GDPR-compliant, all data stays in the European Union. · 14-day money-back guarantee on annual plans.
No servers to configure, no infrastructure to manage. BenchMoxie is fully hosted — we handle uptime, backups, and updates so you don't have to.
Tell us about your team and we'll have your organisation provisioned within one business day — credentials in your inbox, ready to log in.
Connect your identity provider (SAML, Azure AD, OIDC) and your team signs in on day one — no pre-provisioning needed. Or skip SSO and let users set their own password via a secure one-time invite. Your choice.
Upload a CSV of your existing inventory — instruments, tools, devices, kit — and add it all in minutes. Set intervals and categories per item, and the system starts tracking immediately.
Automated notifications keep borrowers on track. Self-service reservations reduce the load on your team. A complete history you can search, export, and act on — whenever you need it.
Whether you manage test instruments, musical instruments, AV equipment, or anything else your team shares — we'd love to hear about your workflow and show you what BenchMoxie can do for you.